Configure a shared program registration form

This article describes how a club or association can configure a shared program season registration form.


Shared program registration forms are used by participants to register to a shared program season, and must be configured by clubs and associations delivering the program in order for the program to accept registrations.


Configure a shared program registration form

Once an admin body administrator has created a shared program and season and has launched the season, administrators from participating organisations will see the program and season in their organisation's program and season list.

To begin the configuration process, within the Programs area, select the program from the list:

Select the relevant season from the season list:

Navigate to the Settings area within the season's Registration tab then select Set up:

Enter the Registration Period and any Age Restrictions that need to be applied to participants.

📝  Note: If a parent organisation has applied age restrictions, you will only be allowed to select ages within the range set by the parent organisation.

Enter Registration fees and set up advanced registration fees if required.

📝  Note: Fees added by parent organisations appear with a 'lock' symbol and cannot be removed from the registration form.

There are two types of advanced registration fees that you can choose from:

1. Age and Gender - this allows you to set fees based on age and gender information.

To create these variants, enter the date to calculate age of player, age range, gender, amount, description and click add

2. Group Fees - this allows you to create a different fee per group. 

To create these variants, toggle on Group Variants, which will display the groups you have created. Enter the Player fee against each Group Name and click save

If you wish to add products to your registration form, select any required products, the roles that each product will be visible to during registration, and whether those products are mandatory for those role(s) to purchase during registration.

📝  Note: Products added by parent organisations cannot be removed from the registration form.

Enter any required Pricing information or Additional information that will be displayed to registrants at the start of the registration process. 

Next, select whether your organisation's terms and conditions are displayed during registration, select a Registration visibility setting then select Groups to continue your registration form setup:

Configuring groups

The second step of the registration setup process is to configure any groups that your participants can register to during registration. For more information on groups and how they are used in PlayHQ, refer to Creating and managing groups.

To create a group, enter a Name, Day or days you wish to run the group, the number of Sessions, Start Date, Gender, Start Time and End Time then select Create Group to create the group:

When you have created your groups, select Save & Launch to complete the registration setup process:

Once completed, your registration form can be updated by selecting Manage on the registration form's details area:

Congratulations! Your registration form is now displayed on (if the visibility setting allows) and the unique registration link is displayed on the registration form's details area. The program is ready for participants to register when the registration period is open.

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