This article describes how to configure a local program season registration form.
Overview
Local program registration forms are used by participants to register to a local program season, and must be configured by an administrator in order for the program to accept registrations.
Prerequisites
- You have created a program and program season
- You have created any custom fields you want to include on your registration form
- You have created any products you want to include on your registration form
Configure a local program registration form
Once you have created a local program and season, select the season from the season list, navigate to the Settings area within the season's Registration tab then select Set up:
Enter the Registration Period and any Age Restrictions that need to be applied to participants:
Enter a standard Player Registration fees that all players will be charged or set up advanced registration fees if required:
There are two types of advanced registration fees that you can choose from:
1. Age and Gender - this allows you to set fees based on age and gender information.
To create these variants, enter the date to calculate age of player, age range, gender, amount, description and click add
2. Group Fees - this allows you to create a different fee per group.
To create these variants, toggle on Group Variants, which will display the groups you have created. Enter the Player fee against each Group Name and click save
If you wish to add products to your registration form, select any required products, the participant roles (player/volunteer) that each product will be visible to during registration, and whether those products are mandatory for those participants to purchase during registration:
Enter any required Pricing information or Additional information that will be displayed to registrants at the start of the registration process.
Next, select whether your organisation's terms and conditions are displayed during registration, select a Registration visibility setting then select Groups to continue your registration form setup:
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Configuring groups
The second step of the registration setup process is to configure any groups that your participants can select to register to during registration. For more information on groups and how they are used in PlayHQ, refer to Creating and managing groups.
To create a group, enter a Name, Day or days you plan to run the group, the number of Sessions, Start Date, Gender, Start Time and End Time then select Create Group to create the group:
When you have created your groups, select Save & Launch to complete the registration setup process:
Once completed, your registration form can be updated whenever required by selecting Manage on the registration form's details area:
Congratulations! Your registration form is now displayed on PlayHQ.com (if the visibility setting allows) and the unique registration link is displayed on the registration form's details area. The program is ready for participants to register when the registration period is open.