Applicable to: Club Administrators
This hub will guide you through the process of setting up your club on PlayHQ. Follow the tasks below to get started quickly and efficiently, or follow the steps shared in these short videos.
💡 Quick Tip for Volunteers
This checklist is designed to be completed at your own pace. Focus on the sections that are most relevant to your current season phase, and don't hesitate to reach out to PlayHQ support if you need assistance!
Setup your Club
Start here for an introduction to the PlayHQ Admin Portal, learn how to update your organisation's details, set-up online payments and your notifications and alerts.
✅ Getting Started Checklist
- Introduction to the PlayHQ Admin Portal
- Login and access your PlayHQ organisation as a Club Admin
- Navigating the PlayHQ Admin Portal
-
Guide to setup your Club in PlayHQ
- Managing administrators in your organisation
- Updating your organisation details
- Enable online payments and updating bank details - AUS & NZ / UK / Canada
- Update your committee contact details
- Setup your online PlayHQ shop for merchandise, fundraising and memberships sales
- Setup automated email notifications and alerts
Get Registration Ready
📋 Registration Overview
- Overview: How to be Registration Ready as a Club
- Registrations:
- Overview of Club Registration Forms
- Rugby Canada - Memberships & Registration Forms
⚙️ Configure Registration Forms
- Configuring a Participant to Club registration form
- Configuring a Participant to Club Team registration form
- Capturing custom questions in registration forms
- Configuring advanced fees for registering players
- Flexible Payments:
- AU/NZ - Setting up deferred payments for club registrations
- Canada - Allow participants to pay club fees via instalments
- Registration Age Groups and Gender Limits
Pre-Season Checklist
👥 Manage your players
⚽ Get your teams/squads ready
🔄 Coordinating player movements
- Submitting or approving player transfer requests
- Creating season permit requests
- Participant-led season permits - basketball / all others sports
💳 Keep on top of finances
- Xero: Managing your organisation finances
- Payment Requests: Collecting additional fees outside of registration
- View your Club Finance dashboard
- Report on membership intake, product sales and track payouts to your bank account -- ADD Create custom reports with the AnalyticsHQ Report Builder
During Season Checklist
🎯 Game Day for Club Admins
📱 Game Day for Captains, Coaches and Team Managers
- Selecting game line-ups and player positions (MyTeams - App or Web)
- Accessing e-Scoring via a PlayHQ Mobile App or MyTeams (Web)
- Show your team's Digital Membership Cards for player verification (if required)
⚙️ Additional Season Management
- Player Management:
- Viewing a game's Game Centre
- Awards: Configure & Manage Club Votes
- Reporting & Insights: Using AnalyticsHQ Dashboards & Creating Custom Reports
- Finals: Understanding player finals eligibility
🔧 Additional Resources & Troubleshooting Guides
🆘 Get Help & Support
📱 e-Scoring Resources
- AFL
- Basketball
- Cricket -- ADD How To E-Score Cricket
- Hockey
- Football
- Rugby (coming soon)
🌐 Additional Resources