Applicable to: Admin Body Admins, Association Admins
Application(s): Admin Portal > Competition Management > Competition > Season > Grades
This article will cover the following:
- Setting the visibility of a single grade, its rounds, and scores and outcomes
- Updating the visibility of multiple grades at once
- Sorting grades to order publicly on the Participant Portal
- Frequently asked questions
Related articles:
Overview
A grade's visibility setting controls whether the public can view the grade on your organisation's public-facing PlayHQ Discover page. It works in a similar way to competition and season visibility, but also lets you control the visibility of a grade's rounds, game scores and outcomes.
Setting a grade to Hidden lets you keep working on its fixture, ladder and game results without the public seeing them. You can also show only the first few rounds, for example during a grading phase, and then make all rounds visible once grading is complete. Hiding game scores and outcomes means only administrators can see results, while the public sees the grade's fixture details only.
You can now also select multiple grades on the Grades page and update their visibility in one action, instead of updating each grade one by one.
Setting the visibility of a grade, its rounds, and scores and outcomes
Use this method to update one grade, or to change the display of scores and outcomes.
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Open the grade's settings
Navigate to Competition Management > Competition > Season, then view the list of Grades. Click the grade you want to update, then open the Settings tab and the General sub-tab.
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Set the grade's visibility options
Set the grade's visibility, choose which rounds to show, and choose how scores and outcomes display. You can return at any time to update these settings.
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Check the visibility status on the Grades page
Once set, the grade's visibility status shows on the Grades listing page in the Admin Portal.
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Update visibility from the Grades page
Click the visibility status of a grade on the Grades page to open a pop-up where you can update the grade's visibility and the rounds to show. Click Confirm to save your changes.
Updating the visibility of multiple grades at once
You can now select multiple grades and set their visibility, and the rounds to show, in a single action. This is ideal at the start of a season when you need to release, or hide, many grades at the same time.
⚠️ Important: Bulk updates change grade visibility and visible rounds only
To change whether scores and outcomes are shown, update each grade individually from its Settings tab.
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Go to the Grades page
Navigate to Competition Management > Competition > Season to view the list of Grades.
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Select the grades to update
Tick the checkbox beside each grade you want to update. To select every grade on the current page, tick the checkbox in the table header.
A selection bar appears at the bottom of the page. Click Clear to deselect all grades.
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Open the visibility options
Click Visibility in the selection bar.
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Choose a visibility setting
Select Visible or Hidden.
- Visible – choose All rounds, or a range from R1 to the round you want to show up to (for example, R1 to R3).
- Hidden – hides all selected grades. There's no round option, and any visible rounds setting on those grades is cleared.
If all the selected grades currently share the same setting, the window opens on that setting. If they're different, it opens on Visible and All rounds, and tells you the grades don't share the same setting.
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Preview what will happen to each grade
Hover over, or tab to, the grades selected count to see a preview of what each grade will receive. If some grades can't take the round range you chose, a note beside the count shows how many will get all rounds instead (for example, "5 get all rounds"), and the preview explains why.
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Confirm your changes
Click Confirm to save, or Cancel to close without saving. Once saved, the new visibility shows on the public PlayHQ Discover page and the PlayHQ app, just as it does after updating a single grade.
💡 Tip: Saves are all or nothing If one grade can't be saved none of the selected grades change. The window stays open and names each grade that blocked the save, so you can fix it and try again.
Sorting grades to order publicly on the Participant Portal
You can sort the list of grades in a custom order that displays on the Participant Portal.
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Open the Public Grade Order option
Navigate to Competition Management > Competition and select your Season. Click the Add a Grade drop-down, then select Public Grade Order.
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Choose an order type
Choose Custom Order or Default Order.
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Add grades to your custom order
Click Add Grades, select the grades you want to display in the custom order, then click Add Grades.
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Adjust the order
Review the order the grades will display in on the Participant Portal. Drag and drop grades to reorder them, or click the rubbish bin icon to remove a grade.
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Check the public view
Click View Public Grades to see your change on the Participant Portal.
Frequently asked questions
Who can update grade visibility in bulk?
Association Administrators can select grades and update their visibility in bulk. Clubs don't see the selection checkboxes or the Visibility button.
Why did some grades get all rounds instead of the range I chose?
A grade can't take a round range, and becomes visible with all rounds, if it:
- has no fixture yet
- has fewer rounds than the round you chose
- has no round labelled with the round you chose (for example, its fixture starts after that round)
- isn't a Regular grade type (for example, a Cup grade)
- is part of a tournament
The preview shows which grades this applies to before you confirm.
Are finals rounds affected by the round range?
No. Finals rounds always show when a grade is visible, whatever range you choose.
Can I hide a range of rounds, such as R5 to R8?
No. You can only show rounds from R1 up to a chosen round. Later rounds stay hidden until you update the range.
Will a bulk update overwrite each grade's existing visible rounds?
Yes. Saving replaces each selected grade's current visible rounds with your new choice. No other grade settings change.
Can I select grades across multiple pages?
No. Selecting all only selects grades on the current page, which shows up to 100 grades by default. Changing the page, filters or sort order clears your selection.
Can I update scores and outcomes visibility in bulk?
No. Update scores and outcomes from each grade's Settings > General sub-tab.
Still need help?
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