Management Access for coaches, team managers and team organisers within the Participant Portal

This article covers management access for Coaches, Team Managers and Team Organisers within the My Teams tab on the participant portal. For more information on My Teams, view the click here.

  • This article will cover those with:
    Management Access (default access) and the ability to add lineups and player statistics.

  • Management Access to add lineups and player statistics AND the ability to enter scores with access to your own and/or both teams (if given access). Note: Additional access only applies to Club Coaches and Club Team Managers only.

  • Reports

Note

Association and Club Admins can view who has management access by generating the competition Participation report (for Coaches, and Team Managers) and the Team Entries report (for Team Organisers).

 

Management Access

There is a Management Access toggle within the team page on the admin portal.

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For all Association and Club Team Managers, Coaches, Assistant Coaches the default setting is OFF. When enabled, on the participant portal, they can:

  • Edit lineups for upcoming games

  • Edit lineups, best players (if enabled) and player stats for pending games

  • View only access for finalised games

  • Download game sheets

For all Team Organisers, the default setting is ON. When enabled, on the participant portal, they can:

  • Edit lineups and download gamesheets for upcoming games only

  • View only access for pending and finalised games.

Participant Portal

For those team staff members with management access enabled, once logged in to their account via www.playhq.com.au, they will see a toggle at the top of the page with Public view/Manage. For those without access, they will only see what the general public sees ie. fixtures and game centres. The Public View displays what everyone sees on the public webpage.

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The Manage view will allow those with access to manage lineups and statistics depending on their access and the game's status. A padlock will display whether editing access is open or closed.

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Upcoming games

For upcoming games, lineups can be selected and game sheets can be downloaded for the game.

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For more information on selecting lineups for players and coaches click here.

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Pending games

For Pending games, line-ups can be entered or amended and player stats can be edited for players in the lineup. Coaches lineups can also be selected or edited and game sheets can also be downloaded for your team only. This does not apply for Team Organisers.

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Finalised games

For finalised games, the access is view only.

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Management Access AND the ability to enter scores with access to own and/or both teams.

For Club Coaches and Club Team Managers, if they have management access enabled, by default they can enter lineups and statistics and download game sheets on the participant portal. There is additional functionality available to enter period and game scores, access to both teams lineups (when game is pending)  and extended time access if the Club access setting has been set by their association. 

The grade setting for Associations and can be found under competition and individual grade settings.

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There is a Management Access toggle within the team page on the admin portal.

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For all Club Team Managers, Club Coaches and Club Assistant Coaches the default setting is OFF. If management access is enabled AND clubs have the setting enabled to enter scores, on the participant portal, they can:

  • Edit lineups for upcoming games

  • Edit lineups, best players (if enabled), player stats, period and game scores for pending and finalised games for their own or both teams (depending on the setting) until the lock access period after game has commenced has expired.

  • Download game sheets

Note: The club setting to enter scores only applies to Club team staff. Association team staff and team organisers only have the default access as mentioned in the first part of this article.

 

Participant Portal view-club team staff only

For those team staff members with management access enabled and scoring access, once logged in to their account via www.playhq.com.au, they will see a toggle at the top of the page with Public view/Manage. For those without management access, they will only see what the general public sees ie. fixtures and game centres. The Public View displays what everyone sees on the public webpage.

The Manage view will allow those with access to manage lineups and statistics depending on their access and the game's status. A padlock will display whether editing access is open or closed.

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Upcoming games

For upcoming games, lineups can be selected and game sheets can be downloaded for the game.
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For more information on selecting lineups for players and coaches click here.

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Pending games

For Pending games, line-ups can be entered or amended and player stats can be edited for players in the lineup. In the example below this coach has been given access to enter both teams lineups. Coaches lineups can also be selected or edited and game sheets can also be downloaded for your team only. Game and period scores can also be edited until the time window at the top of the screen expires.

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Finalised games

For finalised games, if the time has elapsed, management access is closed.

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If the lock out window is still open, line-ups can be entered or amended and player stats can be edited for players in the lineup. In the example below this coach has been given access to enter both teams lineups. Coaches lineups can also be selected or edited and game sheets can also be downloaded for your team only. Game and period scores can also be edited until the time window at the top of the screen expires.

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Reports

There are two reports that will help administrators identify who has been given Management Access via the participant portal.

Participation Report (competition)

The competition Participation report has a column called Mgt_access where ON represents that the setting has been enabled for the Coach or Team Manager. For more information on generating this report click here.

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Team Entries report

The Team Entries report has a column called team organiser mgt_access where ON represents that the setting has been enabled for the Team Organiser. For more information on generating this report click here.

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