Configuring a Participant to Team registration form

The registration form and settings covered in this article are used to create a registration form that will be used by all participants registering directly to their team for a competition season.

Follow the steps below to configure the "Participant to Team" registration form.


Participant to Team registration form

Select the Registration tab from within the appropriate competition season, then select the Set up Form button for the Participant to Team option.

If the registration form has already been set up, select the Manage button to edit the existing form.

Complete the set up of the registration form using the screenshots and table below:



# Section Description


Registration period

Set a start and end date/time that the registration form will be active (open to be used for registration). If a participant accesses the registration form outside of this time frame, they will not be able to register.

2 Registration fees Details of any applicable Membership, such as the Basketball Victoria Annual Participant Licence fee, will display indicating that players registering will be subject to the rules of the Membership.
3 Base registration fees Set base your (standard) fees that participants will be charged to register for this season. A Player, Coach, and Team Manager can all be charged separate fees.

The set fee should be $0.00 (if the registration will be free) or greater than $1.00 (if you wish to charge a registration fee).

4 Advanced registration fees Advanced fees can only be set for Players (i.e. not Coaches or Team Managers). A specific amount (and description that will appear to the participant) can be set for any given age range and gender. A date to calculate the age of the participant must be set, as well, when using advanced fees. If the registering participant meets the criteria of an advanced fee, they will be charged the advanced fee instead of the standard fee. If they meet the criteria of multiple advanced fees, they are charged the cheapest corresponding fee.

For more information, view further details regarding configuring advanced fees.

5 Custom Fields Custom Fields (questions) will appear here that you have configured for this season.
6 Products Select products to add to the participant registration form.
7 Overview information

Information added here will be displayed on the overview page of the registration form. A 500 character limit applies to each of the 'Pricing information' and 'Addition information' fields.

8 Terms and conditions

Slide the toggle to its active state to enable your organisation's Terms and Conditions to be viewed on the registration form.


To create or update the registration form settings, select Save in the upper right-hand corner.

On completion of the form, the settings will display in a preview tile. 

Note: There is no Visibility setting for the Participant to Team registration form.


These settings can be updated at any time by selecting the Manage button.


Each Team's Participant to Team link 

Once the Participant to Team registration form is configured and saved, a unique URL for each team is created. To access the unique link for a team, go to the Team Detail page of the team in the relevant competition season. This link can be distributed to any participants who need to register directly to that team.

Note: The team organiser who self-registers a team using a Team to Season registration form will automatically receive via email the unique 'Participant to Team' registration link together with instructions to pass the link onto participants involved in the team for the competition season.

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