Applicable to: Club, Association and Administrative Body Administrators
Application(s): Admin Portal > My Organisation > Admins > Access history
This article will cover the following:
- How to view your organisation's administrator access history
- Understanding the information in the access history log
- Using the access history for audit and governance purposes
Related articles:
Introduction
PlayHQ maintains a comprehensive log of all administrator access changes for your organisation. This access history provides a transparent record of who has been invited to administer your organisation, when access was granted or revoked, and which administrator performed these actions.
This article explains how to access and interpret your organisation's administrator access history, which can be valuable for audit, governance, and security purposes.
Viewing administrator access history
Follow these steps to view your organisation's administrator access history:
-
Navigate to the Admins section
From the Admin Portal menu, click My Organisation > Admins
-
Access the History Tab
Click the Access history tab
This tab displays all administrator access events for your organisation
Understanding the Access History log
The Access History tab displays the following information:
| Column | Description |
|---|---|
| Name | Name of the administrator whose access was changed |
| Email address of the administrator | |
|
Role Type |
The administrator role that was assigned or removed |
| Access |
Type of action that occurred (Granted, Revoked, Updated) |
| Actioned By | Name of the administrator who performed the action |
| Date | Date when the action occurred |
Types of actions recorded
The access history captures several types of administrator access events:
- Access Granted: When a new administrator is invited to the organisation
- Access Revoked: When an administrator's access is removed
- Role Updated: When an administrator's role type is modified
Using the Access History log
The administrator access history provides valuable information for several purposes:
The access history can help your organisation meet governance requirements by:
- Providing a record of who has had administrative access to your organisation's data
- Documenting when access was granted and revoked
- Showing which administrators were responsible for access changes
Regular review of the access history can help identify:
- Unexpected access changes that might indicate security issues
- Former administrators whose access might still need to be revoked
- Patterns of administrative access that might require review
When transitioning between committee members or administrative staff:
- Use the access history to verify all appropriate access changes have been made
- Ensure outgoing administrators have had their access properly revoked
- Confirm new administrators have been invited to access your organisation
- Document the handover process for your organisation's records