Applicable to: ALL Administrators
Application(s): Admin Portal > Program Management > Programs

This article will cover the following:

  1. A general overview of a program, including the differences between a program and a competition
  2. A general overview of a local program
  3. A general overview of a shared program

Related articles:

What is a program?

A program is a recurring event that participants register for and subsequently attend to typically learn the skills required to play a sport. Programs are offered by most major sports and are run in all Australian states and territories.

Popular programs in Australia include:

  • School holiday programs (all sports)
  • Local term-based skill development programs (all sports)
  • Auskick (AFL)
  • Aussie Hoops (Basketball Australia)
  • Cricket Blast (Cricket Australia)
  • Miniroos (Football Federation of Australia)

What is the difference between a program and a competition?

In PlayHQ, a program and a competition have many commonalities but some important differences. See the following table for a summary of the features provided by programs and competitions:

Feature Programs Competitions
Seasons Yes.png  Yes.png 
Participant search and viewing Yes.png  Yes.png 
Participation and financial reporting Yes.png  Yes.png 
Player registrations Yes.png  Yes.png 
Coach and team manager registrations Yes.png  Yes.png 
Administrative body management of fees, dates, and products on registration forms Yes.png  No.png
Program registration transfers Yes.png  No.png
Memberships No.png Yes.png 
Game management No.png Yes.png 
Fixtures and ladders No.png Yes.png 
Electronic scoring No.png Yes.png 


What is a local program?

A local program is one created and delivered by a club, association, or sport administrative body. A common example of a local program is a skills development program delivered during school holidays but the programs feature can also be used to manage player tryouts, player camps, and other non-competitive activities.

Participants register to a local program after it has been configured by the organisation, similar to how participants may register directly to an association for a competition. After participants register, they can be searched for, viewed, and managed in the administration portal and optionally arranged into participant groups. A participant fee can be charged, products offered for purchase, participant terms and conditions included, and custom questions included in the registration form.

What is a shared program?

A shared program is a program created by a sport administrative body and which is 'shared' to linked clubs and associations who then deliver the program to registered participants. A common example of a shared program is one created by a sports national body (eg. AFL Auskick) and subsequently shared to and delivered by local associations and clubs (eg. AFL Auskick 'Centres').

A shared program allows a sport administrative body the capability to control significant aspects of the program whilst enabling local clubs and associations the ability to quickly launch registration and deliver successful outcomes.

Shared programs extend the features provided by local programs, with the following important differences:

  1. Shared programs can only be created by administrative bodies (typically at a National, State, or Regional level).
  2. The creating administrative body does not deliver the program. Instead, the program is 'shared' with linked club and/or association organisations who deliver the shared program to registered participants.
  3. Administrative body organisations below the program's creating administrative body can assist with the shared program's management by:
    • Refining the list of association and club organisations that the program is shared with;
    • Adding their own fees, custom fields, and products to registration forms; and
    • Refining season and registration dates.
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