Applicable to: Association and Club Administrators
Application(s): Admin Portal > Competition Management

This article will cover the following:

  1. How to configure grades in the PlayHQ admin portal

Related articles:

A grade contains a collection of allocated teams that are fixtured to play one another through the season. If a Team to Season registration form is used, team organisers can select the grade to nominate the team to be entered.

Create a grade

To create a grade:

  1. From the menu, click Competition Management
  2. Click the required Competition 
  3. Click the required Season tile
  4. Click the Add a Grade button.



Grade Details

Complete the Grade Details. Refer to the table below to learn about each field.

Grade settings may differ per sport

Some settings may only be visible to specific sports.

Once you've completed the Grade details, click the Next button in the upper-right corner.



Field / Setting Description

Choose the day of the week that the Grade will take place on

Age Group

Choose the age group for the grade


Choose the gender for the grade

Division (optional)

Enter a division identifier, if needed e.g. "A", "B", or "1", "2" etc.

Grade name

A Grade Name will automatically generate as you select/enter the attributes above. You can override the grade name at any time. However, if you then update any of the grade attributes, the grade name will again be overwritten with an auto-generated name.

Grade visibility Set whether you would like this grade to be visible on the organisation's page on PlayHQ Discover.


Game Settings

Configure the grade's game settings. Refer to the table below to learn about each setting.




Game sheet template

Choose if a printed game template should be displayed in landscape or portrait.

Total game slot time (mins)

Choose the total game duration for the grade's games. This should include any warm-up time, pre-game, and wrap-up time after the game.

Period type

Choose between Quarters or Halves.

Period length (mins)

Choose the period length for the grade's games.



Period Scores

Choose to enable/disable period scores for the grade. If enabled, you will need to choose By Period or End of Period.

Line-up Limits

Players - Choose to enable/disable player limits for the grade. If enabled, you will need to choose the minimum and a maximum number of players who may participate in a game for a team.

Coaches - Choose to enable/disable coaches limits for the grade. If enabled, you will need to choose the minimum and a maximum number of coaches who may participate in a game for a team.

Publishing Line-ups

Association Admins have the ability to select when team line-ups are published on the PlayHQ public site and participant portal.

Three options are available:

  1. Game Start Time (Default) 
    The line-up will be published once the game commences. 

  2. When Selected
    The line-up will appear as soon as the Club/Coach/ Team Manager makes the selection in the Admin Portal (GameDay) or the participant Portal (My Teams)

  3. Set hours before Game 
    Select how many hours before the game starts you would like the line-up to appear.

Line-ups remain when the game is Live or Final.

If enabled the line-ups tab will remain along with the statistics tab on the public game centre.

Player positions

Set whether player positions are available when selecting starting line-ups. Player positions will also appear on the participant portal when line-ups are published.

If enabled, admins will need to choose whether positions are enforced when selecting line-ups, meaning players must be assigned a position in order to be able to save line-ups.

Note: For AFL, both teams line-ups must be entered and all 18 on field positions assigned in order to display player positions on the public game centre. For Hockey and Netball, positions will display whenever they are entered.


Choose to enable/disable overtime for the grade. If enabled, you will need to choose whether overtime is Always on, or if it is for Finals Only. You will also need to set the duration of overtime periods.

Best Players

Choose to enable/disable best players for the grade. If enabled, you will need to select the amount of best players.

Player Points

Choose to enable/disable player points for the grade. If enabled, you will need to choose whether to Enforce a team total player points cap or not. If yes is selected, you will need to set the Team player points cap.

Player Points visibility - Set whether player points is visible or hidden on the organisation's PlayHQ Discover site.

Extra Scores

Choose to enable/disable extra scores for the grade. If enabled, you will need to select the value of the extra scoring type.

Finals eligibility

Choose to enable/disable finals eligibility for the grade. If enabled, you will need to select the value for minimum number of games played.

Time-out limits

Set time-out limits for game periods and over-time so that time-out limit can be displayed for electronically scored games for this grade.

Foul Penalties

Foul penalties are enforced with limits for electronically scored games played in that grade.

Court Percentage Allocation

If the games do not require a full-size court or field, you can set the. percentage required here. By default, a Court's size will take up 100%.

Game outcome points

Set the whether points awarded to game results are sport default or custom.


Ladder Settings

The next step involves confirming the grade's ladder settings. Refer to the table below to learn about each field.




Game outcome points

Use the sports default game outcome points values for game results or use the custom option.

Ladder Ranking View

Select the ladder format and how they are calculated and displayed. Read more on understanding these ladder formats.

Regrading Configuration

Set whether a team's previous game results are carried over into the new grade after a regrade. If carrying over game results, points for/against can also be excluded if applicable.

Ladder visibility

Set whether ladders are displayed for the grade on the PlayHQ public website. Ladder columns can also be configured to be displayed or hidden from this view.

Ladder results - Round (not shown)

Additional Ladder settings can also be found under the Ladder tab, when the grade is created. This includes selecting which round the ladder should be calculated from.



Club Access Settings

Set the access that you would like to apply to clubs for games in this grade. Refer to the table below to learn about each field.




Allow clubs to enter scores

Choose to enable/disable allow clubs to enter scores for the grade. You will need to select their own team or Both teams. For either selection, you will need to select a time to lock access after game starts in hours.

Cricket Australia

Cricket Club Administrators will not have access to enter scores in Game Day. They can enter scores in Game Details.

Allow clubs to enter scores via electronic scoring

Choose to enable/disable allow clubs to enter scores via electronic scoring for the grade.


Select Add grade to confirm and commit your chosen grade settings.

Congratulations! You have successfully created a grade.


Edit a grade

You can update the grade details at any time by selecting the relevant Competition and Season tiles, and then selecting the relevant Grade's name when viewing the list of grades in the Grade tab. Finally, when viewing the grade, select the Settings tab.

You'll arrive on the General sub-tab. However, there are several other sub-tabs available, including FixturingGameLadder, and Regrade History. You will find all of the settings described earlier, and more, in these tabs. Most can be changed at any time, but some cannot be updated due to critical implications on system functionality.


Update the information you would like to change, and then select Update & Save.


Delete a grade

You can delete a grade by selecting the relevant Competition and Season tile, selecting the Grade from the list of grades in the Grades tab, and then selecting the Settings sub-tab. Finally, from the General sub-tab, select Delete grade.


Note: If the grade contains at least one allocated team, or is selected in a Team to Season registration form, or has had a transaction recorded against it, then the grade cannot be deleted. If none of the dependencies listed above are valid for the grade, then the Delete grade button will be enabled.

Confirm the deletion by clicking Delete grade or click Cancel to return to the previous page without deleting the grade.


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