This article describes how to configure grades in the PlayHQ admin portal.

A grade contains a collection of allocated teams that are fixtured to play one another through the season. If a Team to Season registration form is used, team organisers can select the grade to nominate the team to be entered.

 

Create a grade

To create a grade:

  1. From the menu, click Competition Management
  2. Click the required Competition 
  3. Click the required Season tile
  4. Click the Add a Grade button.

grades.create.png

 

Grade Details

Complete the Grade Details. Refer to the table below to learn about each field.

Once you've completed the Grade details, click the Next button in the upper-right corner.

grades.create.gradedetails.png

 

Field / Setting Description
Day

Choose the day of the week that the Grade will take place on

Age Group

Choose the age group for the grade

Gender

Choose the gender for the grade

Division (optional)

Enter a division identifier, if needed e.g. "A", "B", or "1", "2" etc.

Grade name

A Grade Name will automatically generate as you select/enter the attributes above. You can override the grade name at any time. However, if you then update any of the grade attributes, the grade name will again be overwritten with an auto-generated name.

Grade visibility Set whether you would like this grade to be visible on the organisation's page on PlayHQ Discover.

 

Ladder Settings

The next step involves confirming the grade's ladder settings. Refer to the table below to learn about each field.

grades.add.ladder.settings.png

Setting

Description

Ranking type

Choose whether the ladder for this grade will use a ladder points average ranking type, or the total ladder points type. For more information, see the Ladder Types page.

Game outcome points

Set the whether points awarded to game results are sport default or custom.

Ladder visibility

Set whether the grade's ladder is to be visible on the organisation's PlayHQ Discover site.

Note: To allow for regrading at certain rounds, there is an additional option in the ladder settings (after a grade has been created) that allows the ladder calculation to commence at a particular round.  Further information can be found here.

 

 

Game Settings

Configure the Grade Game Settings. Refer to the table below to learn about each setting.

grades.add.game.settings.png

 

Setting

Description

Game sheet template

Choose if a printed game template should be displayed in landscape or portrait.

Total game slot time (mins)

Choose the total game duration for the grade's games. This should include any warm-up time, pre-game, and wrap-up time after the game.

Period type

Choose between Quarters or Halves.

Period length (mins)

Choose the period length for the grade's games.

Setting

Description

Period Scores

Choose to enable/disable period scores for the grade. If enabled, you will need to choose By Period or End of Period.

Lineup Limits

Players - Choose to enable/disable player limits for the grade. If enabled, you will need to choose the minimum and a maximum number of players who may participate in a game for a team.

Coaches - Choose to enable/disable coaches limits for the grade. If enabled, you will need to choose the minimum and a maximum number of coaches who may participate in a game for a team.

Publishing Lineups

Association Admins have the ability to select when team lineups are published on the PlayHQ public site and participant portal.

Three options are available:

  1. Game Start Time (Default) 
    The lineup will be published once the game commences. 

  2. When Selected
    The lineup will appear as soon as the Club/Coach/ Team Manager makes the selection in the Admin Portal (GameDay) or the participant Portal (My Teams)

  3. Set hours before Game 
    Select how many hours before the game starts you would like the lineup to appear.

Overtime

Choose to enable/disable overtime for the grade. If enabled, you will need to choose whether overtime is Always on, or if it is for Finals Only. You will also need to set the duration of overtime periods.

Best Players

Choose to enable/disable best players for the grade. If enabled, you will need to select the amount of best players.

Player Points

Choose to enable/disable player points for the grade. If enabled, you will need to choose whether to Enforce a team total player points cap or not. If yes is selected, you will need to set the Team player points cap.

Player Points visibility - Set whether player points is visible or hidden on the organisation's PlayHQ Discover site.

Extra Scores

Choose to enable/disable extra scores for the grade. If enabled, you will need to select the value of the extra scoring type.

Finals eligibility

Choose to enable/disable finals eligibility for the grade. If enabled, you will need to select the value for minimum number of games played.

 

Club Access Settings

Set the access that you would like to apply to clubs for games in this grade. Refer to the table below to learn about each field.

grades.create.clubaccesssettings.png

Setting

Description

Allow clubs to enter scores via admin portal

Choose to enable/disable allow clubs to enter scores via admin portal for the grade. You will need to select their own team or Both teams. For either selection, you will need to select a time to lock access after game starts in hours.

Allow clubs to enter scores via electronic scoring

Choose to enable/disable allow clubs to enter scores via electronic scoring for the grade.

 

Select Add grade to confirm and commit your chosen grade settings.

Congratulations! You have successfully created a grade.

 

Edit a grade

You can update the grade details at any time by selecting the relevant Competition and Season tiles, and then selecting the relevant Grade's name when viewing the list of grades in the Grade tab. Finally, when viewing the grade, select the Settings tab.

You'll arrive on the General sub-tab. However, there are several other sub-tabs available, including FixturingGameLadder, and Regrade History. You will find all of the settings described earlier, and more, in these tabs. Most can be changed at any time, but some cannot be updated due to critical implications on system functionality.

Screen_Shot_2020-11-09_at_3.22.04_pm.png

Update the information you would like to change, and then select Update & Save.

 

Delete a grade

You can delete a grade by selecting the relevant Competition and Season tile, selecting the Grade from the list of grades in the Grades tab, and then selecting the Settings sub-tab. Finally, from the General sub-tab, select Delete grade.

Screen_Shot_2020-11-09_at_3.22.04_pm.png

Note: If the grade contains at least one allocated team, or is selected in a Team to Season registration form, or has had a transaction recorded against it, then the grade cannot be deleted. If none of the dependencies listed above are valid for the grade, then the Delete grade button will be enabled.

Confirm the deletion by clicking Delete grade or click Cancel to return to the previous page without deleting the grade.

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