Generate a Participation Report

The Participation Report generates a list of all registered participants in a season, including the teams they have been allocated to.  

To generate the report, select Reports, then the Competitions tab, and then the Participation report. Select the relevant Competition, and Season, and then click the Generate button:

Note: Administration Body Administrators (ie. at State or Region level) will be able to select from an organisation option to view all organisations under them.

The report will be generated and a success message at the bottom of the page will indicate that report is ready to be downloaded:

Go to the 'Generated Reports' tab to see the list of generated reports. Click the Download button to download the report in .csv format:

The Participation report will include detailed information of each participant as a separate row, with the following participant details displayed as columns:

  • Registration Date
  • Last Name
  • First Name
  • Preferred Name
  • Profile ID
  • Role
  • Status
  • Cancellation reason
  • Club Name
  • Team Name
  • Grade Name
  • Date of birth
  • Gender
  • Disability
  • ATSI
  • School
  • School grade
  • WWC number
  • WWC expiry date
  • WWC state of issue
  • Coaching accreditation level
  • Mobile number
  • Email
  • Address
  • Suburb
  • Postcode
  • State
  • Country
  • Custom Fields (each field is a separate column in the report)
    • For Association: a list of Participant custom fields created by association for the Competition / Season (displayed as columns in the report)
    • For Club: a list of Participant custom fields created by association for the Competition / Season and made available to Club Profiles and Reports, followed by a list of Participant custom fields created by the club for the Competition / Season
  • Organisation
  • Competition
  • Competition type
  • Season
  • Parent / Guardian 1 (First Name, Last Name, Mobile number, Email, Address, Suburb, Postcode, State, Country)
  • Parent / Guardian 2 (First Name, Last Name, Mobile number, Email, Address, Suburb, Postcode, State, Country)
  • Emergency Contact (First Name, Last Name, Mobile number, Email, Relationship)

Note: Administration Body Administrators (ie. at State or Region level) will not be able to see association or clubs custom field questions that they have created for their own participants.

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