This article provides Basketball Victoria association administrators with an overview of each key PlayHQ admin task to set up, and manage Competitions and Fixtures in PlayHQ.
Important links:
- Admin site - http://admin.playhq.com
- Electronic Scoring - https://score.playhq.com
- Public Site - http://www.playhq.com
- Support site - https://support.playhq.com/
For administrators from Basketball Victoria affiliated associations, click here to access the Basketball Victoria PlayHQ Association Competition & Fixture Management webinar
The following instructions require an administrator to log in to the PlayHQ Admin Portal. If you do not have access, please contact an administrator who can log in and grant your access.
Competition Setup
Adding Competitions
Competition Management > 'Add Competitions' button
Firstly, you'll need to create a competition. A competition is a collection of grades that run for one or more seasons. Use the 'Add Competition' button and complete the required details:
Click to view more information about managing competitions.
Adding Seasons
Competition Management > select a Competition > Add Season
After creating a competition, you'll need to set up a season prior to setting up grades. Participants will register to a season, and will compete in teams within a given grade. Select the 'Add Season' button and complete the required details:
Click to view details about creating and managing seasons.
Adding Grades
Competition Management > select a Competition > select a Season > Add a Grade
Once you've created a season, you can begin to set up Grades so teams can be allocated to their grade:
Click here for further information about creating and editing grades.
Managing Teams
Competition Management > select a Competition > select a Season > Team tab
Teams can be created in two ways: Manually within a season by an organisation administrator, or by team organisers who register their team/s using the online team registration process:
Click here for further information about managing teams.
Allocating teams to grades
Competition Management > select a Competition > select a Season > Grades
Once teams and grades exist in a season, teams can be allocated to grades by expanding a grade by selecting the '+' icon for the given grade:
Click here for further information on allocating teams to grades.
Fixture Generation
Generating a grade’s fixture
Competition Management > select a Competition > select a Season > Grades
Once a grade has been created and two or more teams have been allocated, a fixture can be generated:
Managing exceptions dates for a grade
Competition Management > select a Competition > select a Season > select a grade > Settings tab > Fixturing sub-tab
Exception dates are individual days, or a date range, that the fixture generation process will exclude.
How to edit fixtures and game dates?
If associations/competitions need to adjust their seasons and dates for fixtures, then changes will need to be made in PlayHQ admin to reflect that. There are a couple of options depending on circumstances, and they are explained here.
Regular Season Game Management
The articles in this section cover all aspects of viewing and editing your season fixture, including adding games. More information can be found here.
Finals Game Management
Find out how to create and manage finals:
- Adding a finals game to a grade
- Managing a finals game
- Assigning teams to finals games
- Viewing a grade’s finals fixture
Ladder Management
Competition Management > select a Competition > select a Season > select a grade > Settings tab > Ladder sub-tab
There are two types of ladders that can be used by grades as well as visibility and calculation control. 
Game Day Management
There is plenty of functionality to manage your game day tasks, including accessing game scoresheets, entering game outcomes, and recording who participated on game day in each team for each game. Here are some key articles:
- Searching for games in Game Day
- Understanding game statuses
- Accessing scoresheets for games
- Entering and saving game scores
Regrading
Competition Management > select a Competition > select a Season > Grades > 'Regrade' button
Regrading teams is a common task for association administrators. Find out the impact of regarding on fixturing, ladders, and the process for regarding teams: